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How To Turn Emails Into Meetings: 4 Proven Tactics To Overcome Sales Objections

What do you do when someone shuts you down right from the get-go?

There’s plenty of good advice out there on how to overcome sales objections, but most of it is about what to do during a negotiation.

Fact is, objection handling starts much earlier in the sales process. Because once you send your first email to a prospect, or someone answers your cold call, there’s always a chance that they will simply say “no thanks.”

Knowing how to respond to rejection can be tough. So we thought we’d take a crack at it.

Drawing from real-world email examples, here are four research-backed strategies you can use to convert initial cold emails or calls into meetings, and handle objections like:

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1. Reframe – Turn a sales objection into an opportunity

One way to change someone’s mind is to show them a perspective they may not have previously considered. The key is to build your response around information your prospect has already acknowledged is true. That makes it harder to argue with you without being contradictory.

It’s kind of like scrolling through Instagram filters. The underlying content of the photo stays the same, but changing the filter alters the feeling you get from the image.

Real world use case: “We already work with a competitor.” Reframe their response to position your offering as either 1) complementary to the existing solution or 2) uniquely different.

Check out this email exchange from Matt Bertuzzi of the Bridge Group. In less than 40 words, the rep acknowledges the incumbent competitor, and then reframes the conversation (earning major sales objection kudos in the process).

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Spend your time on the prospects who are likely to close with email tracking.

2. Objection Chunking – Take a step back and look at the big picture

Asking someone to take a wider perspective has a twofold effect:

  1. It reframes the situation to create a new understanding.
  2. It distracts from what might be a difficult issue to resolve.

Real world use case: “This isn’t a priority right now.” Keep the door open for further conversation and deflect attention away from the present issue by taking a higher, more general viewpoint.

Here’s how one sales rep employed this technique to land a meeting with Yesware’s very own VP of Marketing, Andrew Archer. Notice how he calls out the small time commitment at the end? Hard to argue with that.

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objection chunking

3. The Best Friend Formula

  1. Relate — Show that you understand and empathize with their objection.
  2. Bridge the gap —  Offer new information that makes it easy for them to move forward.
  3. Ask again — Get their commitment.

Coined by Yesware sales extraordinaire Ian Adams, this three-part formula for overcoming objections works by establishing harmony; it reassures people that you’re on their side — like a best friend.

Real world use case: “Email me your information” (when you’re on a cold call). Don’t fall for the brush off. Instead, treat the person on the other end of the line like they’re your friend you can relate to, and that you genuinely want to help.

Here’s an excerpt of how Ian has used the Best Friend Formula to successfully turn a cold shoulder into a booked meeting:

I cold called into an account in the Midwest. After the icebreaker, a few questions, and a quick pitch, I asked for the meeting. This is what happened:

Me: Can we find a 30 minute window next week to talk more?

Prospect: Just send me an email. I’ll take a look at my calendar to see if it’s possible (classic sales objection/blow off).

Me: Yeah, that’s not a problem (from step #1 above, nice). What’s the best email to send that to?

Prospect: john.doe@hugecompany.com

Me: Great, I’ll send you an email and include some possible times. Just so I propose some reasonable times, is there a day that works better for you?

Prospect: Tuesdays or Wednesdays.

Me: Typically, mornings or afternoons?

Prospect: Afternoon Tuesday.

Me: Great, 3pm Tuesday works for me. I’ll send you a calendar invite as a placeholder.

Whammy. Do you see what happened there?

Getting an objection requires your email to be opened. A/B test your subject lines + more.

4. Curiosity – Gain Their Interest By Asking Questions

Dale Carnegie

This oft cited quote by Dale Carnegie might be putting it mildly. About 40% of everyday conversation is devoted to telling others what we think. In fact, a recent study by Harvard University neuroscientists found that when people talk about themselves, it gives their brains as much pleasure as money or food.

That’s why questions can be so powerful. When you ask someone a question about themselves, there is a strong neurological incentive for them to answer.

Real world use case: “Not interested.” The more you understand about why they’re shutting you down, the better equipped you are to disarm their objection. Keep the conversation going by expressing genuine curiosity about their situation and where their interests lie.

Yesware Sales Rep David Mejia-Giraldo recently used this strategy to learn more about his prospect (name and company changed) and eventually get to booked meeting. This example is a long one, but trust us — perseverance pays off in the end.

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Want to book even more meetings? Take our free crash course on sales prospecting.

Over To You

What tactics have you found to be most helpful in responding to initial objections you’re faced with? 

Are there any strategies you’d like us to go into further detail with?

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