How to Sync Your Outlook Calendar with Your Google Calendar

How to Sync Your Outlook Calendar with Your Google Calendar

For busy salespeople, keeping an up-to-date calendar is imperative for managing opportunities efficiently.

This task seems simple enough on the surface, but things can get complicated in a hurry when you’re working with two email accounts (or worse, two separate email clients all together).

To avoid double bookings, it’s important to integrate calendars across your many accounts. 

In this article, we’ll go over a variety of ways to achieve synchronization and/or two-way syncs through Gmail and Outlook. Here’s what we’ll cover: 

How to Sync Your Outlook Calendar With Your Google Calendar (URL Method)

Although there are a few steps involved, adding your Google Calendar to your Outlook account is pretty straightforward. If you’re on a Windows desktop, this is probably the most efficient way to sync your calendars. 

1. Open Outlook.

2. Click Outlook. 

3. Select Settings and then click View All Outlook Settings

Sync Outlook calendar with Google calendar

4. Click Calendar (next to the calendar icon), then click Shared Calendars.

 How to sync your Outlook calendar with your Google calendar

5. In the “Publish Calendar” section, find the link to the calendar you’d like to sync. 

6. Click Calendar, then click Can view all details

Calendar sync

7. Click Publish.

Publish your calendar

 8. Copy the ICS link (towards the bottom, below the HTML link). 

Sync Outlook calendar with Google calendar

9. Open Google Calendar.

 10. On the sidebar, near the bottom of the page, click Other calendars +.

Sync Outlook calendar with Google calendar

11. Click From URL in the drop-down menu.

 How to sync your Outlook calendar with your Google calendar

12. Paste the link you copied earlier and click Add calendar

 How to sync your Outlook calendar with your Google calendar using the URL method

13. Your new calendar will appear in the list under Other calendars + once it’s synced. You can then rename it and change its color settings. 

Once your Outlook calendar is synced, you can receive notifications for both Google calendar events and those from Microsoft Outlook.

calendarScheduling made easySend customizable meeting links that sync to your Outlook or Gmail calendar

How to Sync Your Outlook Calendar With Your Google Calendar (iPhone)

You can add both calendars to your iPhone Google Calendar app without needing to sync your full accounts. 

1. On your iPhone, click Settings.

2. Click Calendar.

How to sync your Outlook calendar with you Google calendar on your iPhone

3. In the Calendar section, click Accounts.

4. Click Google and Outlook and enter any required credentials to add these accounts.

5. Slide the Calendars toggle to the right so that the toggle shows green. 

How to sync your Outlook calendar with you Google calendar on your iPhone

Your data will all appear on the Calendar app on your iPhone or iPad.

How to Sync Your Outlook Calendar With Your Google Calendar (Samsung Android)

To achieve Outlook/Google calendar sync on your Android phone, you first need to add Outlook to your mobile device through the app store. 

1. Open the Google Play Store. 

2. Locate Microsoft Outlook app and click Install

3. When the download process finishes, click Open and sign into your account. 

4. A pop-up window will appear. Link your Outlook account to other Google accounts. 

How to sync your Outlook calendar with you Google calendar on your Samsung

How to Export Your Outlook Calendar to Google Calendar

If all else fails, you can also export your Outlook calendar to your GSuite account so that you can see them overlapped. 

1. Open the Calendar in Outlook.com and choose the calendar you want to export.

How to export your Outlook calendar

2. Click File, and then click Save Calendar. In the File name box, type the name of the iCalendar file or enter the default name. 

How to export your Outlook calendar

3. If you need to change any details within the calendar, click More Options and then Date Range. Change any details as needed. 

4. Sign into your Google Calendar account. Click the Settings gear and then Settings.

How to export your Outlook calendar

5. Click Import & Export on the left side of the screen.

How to export your Outlook calendar

6. Click Select file from your computer. Click on the file you created earlier and then click Open. All of your Outlook events should now appear on your Google calendar. 

How Yesware Can Help You Manage Your Outlook and Gmail Calendars

Yesware makes it easy to keep your calendar clean, up-to-date, and functional. 

Our Meeting Scheduler is the easiest way to book meetings directly from your Gmail or Outlook inbox.

First, customize your meeting link and meeting details.

Here, you can edit the display name, welcome message, meeting link text to display, custom calendar link URL, video conferencing (Zoom or Microsoft Teams link), etc.

Yesware Meeting Scheduler

Now that this is set, simply insert your meeting link into any email, template, or campaign and let your recipients choose a time that works best for the both of you.

Seen below, for both Gmail and Outlook:

Yesware Meeting Scheduler

When your recipients click on the link, they’ll be able to choose the meeting time based on your availability.

Yesware Meeting Scheduler

chart-barTry Meeting Scheduler for freeSchedule meetings without the ‍back-and-forth

Once your recipient books the meeting, you’ll get a confirmation email, and the meeting will auto-populate on your Google calendar or Outlook calendar.

It’s as easy as that.

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