Professional Sales Call Script [FREE TEMPLATE]
A sales call script can be your best friend or your worst enemy.
Used well, it’s your guiding light to navigate a conversation.
But abuse it and you become a telemarketing robot that sweats when forced to go off-script.
Look at it this way — a cold call script is a shoulder to lean on, not a crutch to carry you. Personalize it to the person, role, and account you’re prospecting to, and tweak it according to what works.
The Science Behind Sales Call Script Success
First thing’s first: Write an outline of what you want to say.
It’s the best way to make sure you hit the right points during your call. (Keep reading for sales call script templates examples to copy/paste) Remember, your goal isn’t to pitch someone on the spot; it’s to get them to commit to a meeting.
Next: Choose the right time.
If you’re not sure where to start, try Tuesday or Thursday afternoon. A Yesware analysis of over 25,000 calls made through our phone dialer discovered this is the best window. We found that sales calls lasting over five minutes most often occur 3:00 to 5:00 PM on Tuesdays and Thursdays.
Whatever time you choose, make sure to block it off on your calendar.
Ready, set: Time to call.
When it’s go-time, remove any visual distractions so you’re fully present to lead the conversation.
Here’s what you’ll need: your prospect list (ideally with prior research about the person), your sales call script, and a place to jot down call notes. Try one of these science-backed steps to boost your confidence.
The Bad Sales Call Script: How To Get Yourself Hung Up On
There are plenty of do-not’s when it comes to making a cold call.
- Don’t be sketchy about who you are or why you’re calling. Mystery buys time but can bite you later.
- Don’t talk at your prospect. Use questions to connect early on.
- Don’t give up if you don’t reach them the first time. It’s the marathoners who get the worm.
- Don’t just use the phone; “Double tapping calls with emails increases your chances,” says Yesware Sales Manager Joel Felcher.
- Don’t paraphrase what your prospect does. They already their job. Instead, impress them with how well you know their pains.
A use case: The sales call script that prospects everywhere are begging you to stop using.
Completely Cold: How to Master Your First Attempt
If you’re calling someone who’s never talked to you before, they will likely be on the defense.
When they pick up the phone, they’ll be wondering these questions that you need to address:
- Who are you?
- Why are you calling me?
- How do I actually benefit?
- What are you asking for?
Your sales call script needs to answer these questions truthfully while keeping the biggest cold call haters on the line.
Here’s a secret:
You both share a similarity.
You and this person have something in common—a background, a hobby, or a piece of knowledge. Maybe you went to rival colleges, or are big fans of tattoos, or have worked with the same person in the past. Or it could even be a person. Facebook recently proved that the degrees of separation between strangers is smaller than we all thought; it’s only 3.5 people.
Finding your commonality (and bringing it up in a natural way) makes you more attractive to your prospect.
How to get there:
First, take a couple minutes to research your prospect online—the person and the company. Find a compliment or a specific pain point; your acknowledgment of this intimate fact can serve as your bond.
Then, come up with a connecting statement for your sales call. Something like this:
- “Hey, I happened to notice that you’re connected to Sarah Cuddy. I actually worked with Sarah up until last year at LiveCourse. She’s great to work with!”
- “I’ve had my eye on RealDrive for a while as an awesome company, and I noticed that your team is hiring for a Sales Operations role. Congratulations on how fast your scaling! I see you guys all over Boston.”
- “Before I dive into why I’m calling, I just wanted to say, congrats on the recent funding! I read about it on TechCrunch. Awesome news for the SaaS community.”
Next, organize your script:
- Introduction (your name + company)
- Connecting statement / Reason for calling
Here’s an example of a sales call backed with this type of script:
Prior History: What to Say When You’ve Called or Emailed Before
When you’ve already tried and been ghosted, all the more reason to show them personal value. As simple as it sounds, the sweeping majority of sales call scripts lack the “what’s in it for you.”
The prospect you’re calling is a person with a real job, with real needs and frustrations. Connect with that reality. Prove you aren’t just cycling through selling activities with your own agenda.
Forbes contributor Carrie Kerpen puts it perfectly:
Every cold outreach that I’ve ever given 15 minutes of my time to was because they were memorable, and because I didn’t feel like a tally number on a board of “calls made.” Every single one was about how they could add value to my business in a way that others couldn’t.
Want to get me to talk to you? Learn something about me, and deliver it in a way that resonates.
Here’s how to organize this type of call:
- Context (When you last reached out and why you’re calling)
- Possible Value Prop (PVP)
- Value Prop
Dubbed by Art Sobczak’s book Smart Calling: Eliminate the Fear, Failure, and Rejection of Cold Calling, PVP is an important concept. It helps you stimulate your prospect’s curiosity, keep them talking, and book a meeting.
Before your call, outline each of the key personas that you will be talking to. Then ask yourself:
- What does their daily world look like?
- How are they measured? How can you impact that?
- As it relates to what you offer, what do buyers want?
- What do they want to avoid?
To give you an example of a PVP, here’s what ours looks like for different prospect personas:
When you’re developing your own PVP, think about value as a result of your product. (Hint: It isn’t just the product in itself.) Show them the end-goal. And don’t just talk at them—engage with the person you’re talking to by asking questions.
Script Use Case:
Hurdling Roadblocks: How to Overcome Objections with Ease
The best way to bury an objection is to use the Best Friend Formula. You show your prospect that you’re on their side, just like their best friend would be.
This formula comes down to a three-part formula:
- Relate — Show that you understand and emphasize.
- Bridge the gap — Offer new information that makes it easy to move forward.
- Ask again — Get their commitment
And it works any of these objections:
- We already work with a competitor
- This isn’t a priority right now
- Email me your information
- Not interested
Real use case:
Here’s how our own Ian Adams perfected this technique with the “just email me” objection:
Notice how he didn’t fight the objection head-on? Ian worked with his prospect to get to the end goal together — well done.
BONUS: Voicemail Script
When your prospect doesn’t pick up, leave a carefully crafted voicemail.
Think of it as an audio email, and keep it to 20-30 seconds. Don’t worry about a reply; just focus on continuing to nurture your prospect’s trust in you.
Want to guarantee that your voicemail is heard beyond the first five seconds? Then insert your connecting statement at the beginning, right after you say who it is calling, and end off with a note that triggers curiosity.
Real use case:
The voicemail script below combines a trifecta of persuasion techniques:
- Social proof
- A metric that makes the value statement more compelling
- A closing statement that sparks curiosity and is scientifically proven to drive action.
That’s all we’ve got for now with the scripts. What about you? What sales call scripts have you had the most success with? Are there approaches you’ve learned to steer clear of? Tweet us: @Yesware.
Originally published August 25, 2016, updated August 2019.
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