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7 Steps to Create an Effective Sales Plan

7 Steps to Create an Effective Sales Plan
Casey O'Connor
Casey O'Connor

Casey O'Connor

18 min read0 reads
Sales, Sales Management, Work Smart 

Contents

  1. What Is a Sales Plan?
  2. Why Do I Need a Sales Plan?
  3. 7 Steps to Create a Sales Plan + What to Include
  4. How to Measure Sales Progress
  5. Sales Plan Template

A sales plan is a detailed, A – Z roadmap for salespeople that outlines the various stages, executable actions, methodologies, outcomes, and goals of the sales process.

The document provides the sales team with an action plan for executing their roles and responsibilities in supporting your company goals.

In this article, we’ll go over all the steps you need to take (and exactly what to include) in order to create an effective sales plan. 

Here’s what we’ll cover:

What Is a Sales Plan?

A sales plan is very similar to a business plan, except that it focuses entirely on sales activities. It’s an all-encompassing playbook that spells out everything a salesperson might need to know about what they’re working toward within their company, including: 

  • Strategies or methods to adopt
  • Action steps to follow
  • Team players, their specific responsibilities, and the skills required to do their jobs
  • Potential pitfalls and challenges
  • Individual and team-wide, short-term, and long-term goals

An effective sales plan should be very thorough, and should outline for your salespeople all the various steps — and their potential outcomes — they will need to take in order to play their part in meeting the company’s targets.

A sales plan is meant to help sales reps understand their specific roles and responsibilities, and how their actions and outcomes contribute to the bigger picture. 

Like a business plan, a sales plan is a customizable document and should reflect the specifics of your company or small business. What you include in the document — and how you go about creating it — will be unique to your scenario. 

With that being said, there are some guidelines and best practices to follow to ensure your sales plan is as effective as possible. We’ll go over all of those later in this article.

First, let’s look at some of the reasons why it’s so important to make a sales plan.

chart-bar
Lead your team to successTrack, analyze, and standardize what’s working

Why Do I Need a Sales Plan?

For many sales reps, the name of the game is closing deals. It can be easy to lose sight of the process in favor of converting as many leads as quickly as possible.

But solidifying and systemizing the sales process is critically important. Creating a sales plan will help you:

  • Maximize the efficiency of your sales process by determining which strategies and methods are most effective with your target market
  • Identify a variety of targets and goals, and encourage your sales reps to continually strive to meet them
  • Track individual and collective performance data from every stage of the sales process, which will help fine-tune your sales process and determine your budgeting needs

Though it may require some time and effort on the front end, creating a sales plan will pay off in spades in the long run.

Systemize

It doesn’t matter how skilled or talented your sales team is — if they’re not efficient in their sales activities, they will never reach peak performance. 

In fact, most top-performing companies report that their sales activities are carefully structured, far more so than average or underperforming companies.

the importance of formal sales structures

Having a structured system allows your sales team to meet their sales goals more quickly and easily. The detailed roadmap of the sales plan enables your reps to waste no time deciding what to do next, wondering whether what they’re doing is working, or how close they are to meeting their goals. 

Motivate

One of the most effective ways to motivate a sales rep is through expertly crafted sales goals. It’s important that your goals are lofty, and will drive your business forward, but they should also be achievable. 

Using a SMART goal framework will help you create short-term and long-term, individual and collective goals that are challenging, but attainable.

SMART goals
 

The process may seem tedious, but it’s worth it. If you set goals that are unreachable, your reps will get burnt out and eventually stop trying. Setting the bar too low is a recipe for underperformance. It’s worth it to follow the SMART structure to ensure your goals are appropriately motivating.

Track

Once you’ve set effective goals, you also need to be able to see what steps and actions are helping you meet them, and which need some fine-tuning. 

This too may seem like an exercise in futility, but carefully tracking your KPIs has a ton of benefits. 

sales plan: using KPIs

It’s important that your sales team understands that this isn’t meant to be an attempt to micromanage them. Instead, this data will help the company know where to focus its efforts and resources as the business continues to grow.

7 Steps to Create a Sales Plan + What to Include

Although your sales plan will be unique to your company’s current operating status and future goals, there is a relatively standard process that will help most sales managers create one to suit their needs. 

These seven steps will help you know where to start — and what all to include — in your sales plan.

1. Mission Statement & Positioning

Before you start nailing down the specifics of your goals and sales actions, it’s important to have a clear understanding of the big picture. What is your company’s purpose? What do you do and why do you do it? What are your company values? All of these things come together to form a company’s mission.

Creating a mission statement is an all-hands-on-deck exercise. Your company’s mission is developed by and given contributions from many departments. Be sure to consult with your marketing, account management, and content management teams, along with any other stakeholders that are impacted by the company’s larger purpose (in other words, everyone!). 

sales plan: creating a mission statement

It’s also important during this step to acknowledge your company’s current position in the market. Who are your main competitors? What is the value you offer that sets you apart? This isn’t necessarily part of your mission statement, but it does help your sales team understand where they currently fit in the bigger market picture.

2. Goals

Once you’ve zoomed out and gotten a handle on the higher-level ideals and values of your company, it’s time to dive into the nitty-gritty. 

A huge portion of your sales plan will be spelling out your short-term and long-term goals. These goals should be data-driven using historical sales data, and should also address individual, team-wide, and company-wide targets. Goals can include things like revenue, profit margin, total volume, or conversion rate.

Do not cut corners in this step. The more specific, the better, and you should consider setting smaller, highly targeted goals for every stage of the sales pipeline.

For example, a high-level goal may be to close 100 deals in a month. That’s a good start at a SMART goal, but challenge yourself to go several steps further. Reverse engineer those 100 deals, and look at all of the steps that happened before close that helped you arrive there.

How many cold emails did it take to close a single deal? How many phone calls are reps making before qualifying a prospect? How is your social media engagement? Your sales process map can help you identify and target each individual step in the process, so you can create smaller, stepping-stone goals.

Here’s a general structure:

sales plan: goals

One last tip: make sure to set goals for activities that are directly within a sales rep’s control — things like how many phone calls they make in a day, or how long their demo takes to present — and the outcomes that are driven by those activities (like revenue or number of deals closed).

3. Sales Team Organization & Structure

Here is where you’ll outline your team roster, so to speak. This section of your sales plan should start with an overview of your current sales team, as well as the specific roles and responsibilities of each team member. 

Beyond that, it should also outline the specific skills and/or training that your sales reps currently possess, and what they (ideally) still need in order to be successful. You should also consider including projections for future growth or openings on the sales team. Similarly, you may consider including your compensation plan within the sales plan. 

Some of this section will be forward-looking and dependent on budget — don’t exclude something just because it’s not happening now, or seems too expensive. These projections will help further shape your revenue goals and allow you to budget appropriately. 

This section should rely heavily on self-reports from your sales reps. Take the time to interview them individually about how they view their role and what they currently take responsibility for within the sales process.

There are no right or wrong answers here, so be sure to let your reps know that this isn’t a performance evaluation. The point of gathering this kind of input is to see, from a high-level perspective, which responsibilities are currently well-served, and which need more attention.

4. Target Market & Customer Avatars

As important as it is to clearly understand the internal workings of your sales process, it’s just as important to outline things from the customer’s perspective.

Your sales plan should include detailed information about your target market and customer avatar. Include as many avatars as needed if you have many different products or offerings. Clearly define your ideal customer’s persona — their demographics, challenges, goals, and how your USP serves their needs and pain points.

customor avatar

Like all other parts of your sales plan, this section is fluid, and can and should be adapted over time. As your small business grows, make sure to update or expand your target markets and customer personas. 

5. Sales Strategies & Methodologies

In this section, you’ll want to give an overview of the various sales methodologies that are most successful for your target market, as well as the actionable steps required for each one. 

This doesn’t mean that you need to adopt one approach and stick with it. Many top-tier sales teams use a hybrid approach to sales strategies, combining a variety of methods depending on the rep and the customer. 

You may, for example, find that inbound leads respond best to a value-selling approach and outbound leads are more receptive to consultative strategies. Be specific and all-encompassing here, as individual reps’ training and comfort level may come into play. If there are various paths to success, be sure to note that. 

This section works best when it’s laid out according to each stage of the sales cycle.

the 7 step selling process

The sales landscape is changing faster than ever, particularly with the rise of social selling. With that in mind, here’s another reminder to update this section with best practices as you continue to adopt and practice new strategies.

6. Sales Execution & Action Plan

If the sales organization structure section is your roster, then the execution & action plan is your playbook.

Here is the real “meat” of your sales plan. This section is where you will outline the very specific sales activities, timelines, deadlines, and milestones that you expect to take place throughout the sales process. 

Be as specific as possible here. “Make 200 cold calls” is far more executable than “Call prospects.” The SMART goals and sales strategies you outlined will drive your execution plan. Include all relevant deadlines, as well as the individuals directly responsible for meeting them. It can be beneficial to break this section down into monthly, quarterly, and yearly timelines. 

The specificity here will serve two primary purposes.

First, it will be an enormous help to your sales team. There’s no better way to learn on the job than with a step-by-step manual. It also makes the onboarding process very smooth.

It will also allow you to pinpoint which stages of your sales process are converting well, and which need help. It can show you where your sales team’s energy is currently going and where it’s most needed. If, for example, you see that most reps are spending 70% of their time prospecting and still not meeting their quotas, you may want to reconsider your marketing plan. 

7. Measure KPIs

The last part of your sales plan involves measuring and analyzing your KPIs. What you measure and how you measure it will depend on your specific company, but it’s important to standardize them across the company so that everyone is working toward — and knows exactly how to achieve — the same sales targets.

Most companies choose to track both primary metrics — the ones that measure your overall, big picture progress — and secondary ones that indicate levels of success throughout the various stages of selling. We’ll go over some of these in the next section.

A robust CRM can help you manage and track the many moving pieces of the sales process.

How to Measure Sales Progress

There are a number of ways to use your sales plan to measure your sales progress. Remember, your sales plan is a living, breathing document and should be scrutinized and updated as often as needed to reflect your current sales team, product pricing, market conditions, and sales tactics.

As your sales plan changes over time, your measurable metrics may need updating, as well. Consider tracking some of the following KPIs to keep your finger on the pulse of your team’s progress.

Revenue

Revenue is one of the most straightforward metrics to track, but keep in mind that there are many ways to approach this. You can measure revenue in one or several of the following ways:

  • Overall revenue
  • Revenue by product
  • Revenue from new customers vs. existing ones
  • Revenue by territory or market

If you only track overall revenue, you lose out on valuable insights for growth. Your total revenue, for example, might look healthy, but a closer look could reveal that it’s streaming almost entirely from existing customers. Tracking revenue from new customers would highlight the fact that your company needs to focus on customer acquisition in order to continue generating new business. 

Sales Activities

You can also track the day-to-day behavior and sales activities of your sales team. Consider monitoring things like:

  • Calls
  • Emails
  • Social media engagement
  • Scheduled meetings
  • Demos and presentations
  • Referrals

Remember, none of this is meant to spy on your sales team or micromanage their progress. Instead, the goal is to promote growth and efficiency. 

Funnel Metrics

The sales cadence is another lens through which to analyze your team’s progress. Take a bird’s eye view of your sales pipeline and start tracking some of the following:

  • Length of sales cycle
  • Number of closed deals
  • Number of deals that didn’t close after reaching a certain stage
  • Value of the pipeline by individual and team, by month and by quarter
  • Average contract value
  • Conversion rate

Tracking these metrics will help you see any kinks in the overall process.

Lead Generation Metrics

When you track your lead generation progress, you can get valuable data about how effectively you’re reaching your target customers. The following data will help you set benchmarks and reach your business goals. 

  • Volume of new opportunities
  • Lead response time
  • Percentage of follow up 
  • Dropped leads
  • Qualified leads
  • Customer acquisition cost

If any of these metrics are lagging, you may want to work with your marketing or content teams and reconsider your marketing strategy. 

Sales Productivity Metrics

Productivity metrics are great for seeing where your reps’ sales efforts are going. These metrics can be a bit more tedious to measure and track, but are well worth studying in the long run.

  • Percentage of time
    • Selling
    • Entering data
    • Creating content
  • Number of sales tools used
  • Percentage of lead follow-up

Time is money, and knowing where your time is going has a direct impact on your bottom line. 

Sales Plan Template

Below you’ll find a basic sales plan template that you can copy and paste as a starting point. Remember, the sales plan is meant to be highly specific to your company, so it’s likely that the template here will not meet all of your needs. Instead, treat it as a jumping-off point and customize it until it captures all of the pertinent information.

[COMPANY NAME]

SALES PLAN [YEAR]

1. Mission Statement

2. Goals

sales plan template: goals

3. Sales Team Organization

sales plan template: sales team organization

4. Target Market

  • Demographics (Age, Marital Status, Location, Profession, Etc.):
  • Goals:
  • Values:
  • Challenges:
  • Pain Points:
  • Objections:

5. Sales Methodologies

sales plan template: sales methodologies

6. Action Plan

[This section is highly specific to your preference. Consider formatting as a list, table, or flowchart.]

7. KPIs

sales plan template: KPIs

 

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